Help With Powerpoint For Mac

All tabs in PowerPoint may have any number of buttons that represent commands but they are not scattered all over the tab area. In fact, they are all neatly arranged together in Groups.

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Each of these Groups has a name that describes what the commands within that Group do. For example, the Slide Show tab in the Ribbon has a group named Set Up, which contains all commands that help you set up your slide show, such as changing show settings, hiding slides, rehearsing and recording slide shows, etc. It is only sensible to imagine that you should use this Group concept while creating your own custom Ribbon tabs.

In fact, PowerPoint will not let you add any command anywhere else other than within a custom Group. Note that a Group is a part of a Ribbon tab. We have already shown you how to. In Figure 1 below you can see the Insert tab (highlighted in blue) and its default Groups (highlighted in red within Figure 1).

Figure 1: Groups within the Insert tab These Groups can be customized. Also, when a, it contains a blank new group. This is because all your commands within a tab need to reside in a group. You can opt to rename the new Ribbon tab and the custom Group as well. Note: You can customize both the default and custom Groups by renaming them, reordering them, or removing them altogether. But you cannot add or remove any commands within the default Groups. Commands within custom groups on the other hand can be added and removed.

We explain this in our tutorial. Now, follow these steps to learn how to work with custom groups within default and custom Ribbon tabs in: • You first need to bring up the Ribbon & Toolbar dialog box. There are two ways to access this dialog box. The easier way is to click the down-arrow on the, and to choose the More Commands option from the resultant menu, as shown highlighted in red within Figure 2.

• Figure 2: More Commands option • Alternatively, choose the PowerPoint Preferences menu option as shown in Figure 3. • Figure 3: PowerPoint Preferences menu option • This opens the PowerPoint Preferences dialog box, as shown in Figure 4.

Within this dialog box, select the Ribbon & Toolbar option (highlighted in red within Figure 4). • Figure 4: Ribbon & Toolbar option • Either way, this opens the PowerPoint Options dialog box, as shown in Figure 5. Make sure that the Ribbon tab is selected (refer to Figure 5 again). Note that we (highlighted in red within Figure 5), and this tab contains a new Group named Ind-Group-1. • Figure 5: PowerPoint Options dialog box showing Custom group within new Ribbon tab • Now we will add a new group to the Draw tab. Note that this is one of the default tabs of the Ribbon as shown in Figure 6 below. You can add groups to both default and custom Ribbon tabs in the same way.

• Figure 6: Draw tab of the Ribbon • To add a new group, select the tab to which you want to add a new group. For our example, we selected the Draw tab (highlighted in red within Figure 7), and clicked the Settings button (highlighted in blue within Figure 7). From the resultant menu, select the New group option (refer to Figure 7 again). • Figure 7: Add a new group within a default tab • This adds a new group within the Draw tab, as shown in Figure 8, below. • Figure 8: New group added • Select the newly added custom Group as shown in Figure 9. Then, click the Settings button bring up a contextual menu, as shown in Figure 9. Within this menu, select the Rename option, highlighted in red within Figure 9.